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Part-Time Office Asssitant

Part-Time Office Asssitant

We are seeking an experienced, detail-oriented, and organized Office Assistant to join our team.

1. Assisting with grant and financial reporting, including reconciling, compiling, and uploading supporting documentation for state and federal grant reports.

2. Assist in outreach and marketing endeavors by designing flyers and other printed materials, and aiding in social media outreach efforts.

3. Maintaining the necessary inventory of office supplies, assisting with ordering/purchasing as needed.

4. Completing agency-related errands as needed (may require occasional travel to satellite offices).

5. Assisting with correspondence, filing, faxing, copying, etc.

6. Organizing agency records, files, correspondence and other related materials (to include digitizing paper files as needed).

7. Providing primary relief for the agency's Receptionist, insuring that the front desk is staffed, and all phone calls appropriately answered during business hours. Will cover the front desk during Receptionist’s lunch hour. As a crisis organization, Receptionist duties require someone who is calm under pressure, empathetic to those in crisis, and strict confidentiality considerations.

8. Other duties as assigned by Finance Manager, Administrative Assistant, and/or Executive Director in accordance with the ever-changing needs of the agency.

- 1. Degree in Business Administration or related field preferred

2. Experience in providing administrative support in an office setting required

3. Experience in grants reporting or financial duties strongly preferred.

4. Previous job experience in non-profit setting preferred.

5. Experience in graphic design and social media marketing strongly preferred.

6. Strong computer skills, including a firm knowledge of Microsoft Excel is required

7. Excellent interpersonal communication skills

8. Strong problem-solving skills and excellent attention to detail

9. Access to reliable transportation; satisfactory driving record

10. Ability to adhere to Hopeline’s policy and procedures including strict confidentiality policies.

Please note that this is not an exhaustive list of duties and responsibilities. The Office Assistant may be required to perform additional tasks as needed.

Hours are Monday-Friday 9am-2pm.

If you meet the qualifications listed above and are interested in joining our team, please submit your resume to for consideration. We look forward to hearing from you!

Salary: $17.00 - $19.00 per hour



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